Tuition & Policies

Payment Terms

• Registration fee is due for each student at the time of enrollment to hold your place in class. Your spot is not guaranteed if the registration fee is not paid.
• Registration and tuition fees are non-refundable.
• Registration is for the entire school year (September 8, 2025 through May 28, 2026). Monthly tuition is determined by the total classes in the school year divided into 9 equal monthly payments. Classes cannot be prorated for absences, school breaks or inclement weather closures. Drop-in and/or trial classes are not offered.
• Tuition is posted and e-statements are sent out on the 25th of the month. Payments will be processed using the payment method on file on the 1st of the month. Please ensure you have a proper payment method on file prior to the 1st of each month. Families will receive an email notification if their payment cannot be processed and have 7 days to update their payment method on the Parent Portal. After 7 days, accounts with improper payment methods will be subject to a $10 late fee.
• Due to the increasing costs of credit card processing fees, we will charge 2.59% to every transaction paid with a Visa, Mastercard, or Discover credit card. This does not apply to debit cards, prepaid cards, or ACH/bank draft payments. To avoid this charge, please consider using one of these payment methods.

Enrollment Terms

• Registration is for the entire school year (September 8, 2025 through May 28, 2026). All students must be enrolled online in order to attend class.
• Please read all class descriptions to ensure your dancer fits the prerequisite, age, and skill requirements. Age eligibility for the 2025-26 school year is based on a dancer’s age as of August 31, 2025. Ovation Dance Academy staff reserves the right to transfer a student if they are misplaced in a class based on any of these eligibility requirements.

Withdrawal From Class

• If your student is not able to complete the school year, a Drop Form must be filled out online by the 15th of the month prior to dropping. Drop forms can be found in the Class Resources on the Parent Portal. Drops for the upcoming month will not be accepted after the 15th.

Waitlist

• Students wishing to join a class that is already full may join the waitlist. If a spot becomes available, students on the waitlist will be automatically enrolled in the class and notified via email. If a student is unable to join the class they were previously waitlisted for, notification must be given within 48 hours.

Absence and Tardy Policy

• Please report all absences via the Parent Portal. Students may makeup missed classes within one month of an absence only by reporting absences on the Parent Portal in advance and signing up for a makeup class. Students are not eligible for makeup classes for absences not reported in advance on the Parent Portal.
• Makeup classes are subject to availability and cannot be guaranteed. Due to recital preparation, makeup classes will be discontinued as of March 1, 2026. Makeup classes should be completed in the same style as the missed class and should be at the same or lower level.
• Excessive absences inhibit the student’s and their entire class’ progress. Please keep absences to a minimum. Students with excessive absences may be subject to additional private lessons at their own cost or termination of enrollment in the class.
• Tardiness can be disruptive for the tardy student and the entire class. Please make every effort to be on time for all classes. Students arriving more than 15 minutes after the class start time will have missed their warmup, and may be asked to observe class that day.
• Injured dancers are encouraged to attend class and observe!

Communication

• Email is the main form of communication from Ovation Dance Academy. Please ensure you have entered a proper email address so you do not miss out on our correspondence! Sent emails can also be found in the Message section on the Parent Portal.
• If you do not receive an initial confirmation email after enrollment, please check your SPAM or Junkmail box to ensure you receive our correspondence.
• Follow our Facebook and Instagram- @ovationdanceacademy for updates! Our phone number is (913) 333-2667 and email address is info@ovationdancekc.com
• Please download the Ovation Dance Academy App in the Apple App Store or GooglePlay. This will allow for quick and easy access to the Parent Portal, ODA website, AND you will receive push notifications right on your phone so you do not miss any important information!

Inclement Weather

• In the event of inclement weather we will typically follow the Shawnee Mission School District for closings. Be sure to check Facebook and Instagram, email, the ODA App and outgoing voice message for confirmation. Tuition will not be prorated due to inclement weather.

Dress Code

• How you present yourself is very important to your success. Dancers should always be in appropriate dance attire. Appropriate dance attire keeps all of the students safe while dancing and allows instructors to make sure proper technique is being utilized. Please read and adhere to the dress code requirements for your classes. These can be found in your class description on the Parent Portal.
• Please be sure you have the correct color and style shoes for dance class. We recommend shopping at the Dance Shop at 119th and Roe for dancewear and shoes, however students are free to purchase their dance shoes anywhere as long as they are the correct style and color. Street shoes should never be worn in the studio, and dance shoes should never be worn outside.
• Jewelry should not be worn in class. The exception is small stud earrings for dancers with pierced ears. Students will be required to remove all jewelry prior to participating in class. Ovation Dance Academy cannot be held responsible for lost or stolen items. Please leave your jewelry at home.
• Hair must be pulled back and off of the face and shoulders for ALL classes.
• Dancers not adhering to the dress code will receive a reminder note and are expected to have the proper attire the following week.

Personal Belongings

• Please be sure to label all dance shoes (on the inside, not outside), bags, water bottles, etc. with your dancer’s FIRST AND LAST name. Ovation Dance Academy is not responsible for lost or stolen personal items. Lost and Found are located in the lobbies of both studios. Lost and found will be emptied in December, May, and August, and all items left unclaimed will be donated at that time.

Before/After Class and Transferring Between Studios

• For the safety of everyone at the studio, dancers are to wait in the lobby until the instructor calls them into the studio for class. Please do not allow your child to run in the studio or lobby area. Only dancers enrolled in the class are allowed in the dance studio areas.
• Restrooms are located in the back of our Martway facility and are accessed through either studio. If you must use the restroom while classes are in session, please enter the studio discretely. Restrooms at the Johnson location can be accessed on the East side of the building. Please ensure your dancer has used the restroom before class, as bathroom breaks during class time can be disruptive.
• Dancers under the age of 10 should not be left unsupervised prior to class. Please do not drop students off more than five minutes prior to class time. Preschool and Lower Academy students (Preschool-2nd grade) should be walked into the lobby by an adult.
• Students must be picked up within 5 minutes of their class ending. Children not picked up within five minutes of the conclusion of their class will be subject to a late pickup fee.
• Children under the age of 10 must be walked by an adult if transferring between the Martway and Johnson studios. Children 10 and up are permitted to walk in a group of three or more when transferring between the Martway and Johnson studios.

Emergency Action Plan

• An emergency exit is located at the back of both locations (two at Johnson and one at Martway). In the event of an emergency, dancers will be escorted outside through the emergency exit and parents will be notified by phone call or email. In the event of a tornado, students will be escorted to the designated shelter areas at either location.

Recital

• Performance is a huge part of dance education. An annual recital will be produced in the spring for participants in our school year program. The 2026 Recital will take place on Saturday, May 30 AND Sunday, May 31. Participation in the recital is not required, but strongly encouraged. A comprehensive Recital Handbook will be distributed via email prior to Winter Break. Please be sure and obtain a copy for all information regarding recital.
• All students participating in recital MUST attend ALL mandatory rehearsals for their performance(s). If a child is unable to attend mandatory rehearsals, they will not be permitted to perform in the recital. A full list of mandatory rehearsal dates and times will be included in the Recital Handbook.
• All students will be automatically enrolled in the Recital. Children unable to perform in the recital must submit a Recital Opt Out form by the deadline designated in the Recital Handbook. Recital Opt Outs will not be accepted after this date. All recital and costume fees are nonrefundable.
• Each participant is charged one costume fee per class and one recital fee. If a dancer is unable to participate in the recital, they are still encouraged to participate in class and learn the recital material.

Code of Conduct

• Ovation Dance Academy is committed to being a safe and welcoming environment for all! We are an inclusive dance studio committed to treating each student with respect and dignity. Everyone at ODA is expected to treat all students, staff, and parents with respect. This also includes treating our facilities with respect. Violations of our code of conduct could include vandalism, theft, physical altercations, disrespect, bullying, mocking, use of inappropriate language, and gossiping. Parents will be notified if their student or any family member is in breach of our code of conduct and punitive action may be taken.

Class Observation

• In order to create a productive learning environment free from distractions, we do not allow observation in any classes outside of designated “Watch Weeks.” Watch Weeks will take place once a semester. At this time, family members are invited into the studio to observe the last ten minutes of class.

Studio Breaks

Ovation Dance Academy will be closed for the following scheduled school breaks:

• November 24-29, 2025- Thanksgiving Break
• December 22, 2025- January 3, 2026- Winter Break
• March 16-21, 2026- Spring Break
• May 23-25, 2026- Memorial Day Weekend